Hire compliant care staff faster. Ruby, your AI assistant, screens every applicant for you.
One calm system from advert to first shift: track every applicant, capture every check, stay inspection-ready. And while you work, Ruby reviews each application, chats with the candidate, and tells you who's worth meeting.
No hard sell · No obligation · No setup fee on annual plans
£49
a month, with pricing you can see up front
40
applicants screened by Ruby every month on Core + Ruby
1
calm system from advert to first shift
0
spreadsheets, sticky notes or lost candidates
Ruby, Your AI Recruitment Assistant
First-round screening is the most time-hungry part of care hiring: reading applications, spotting the gaps, playing phone tag for answers. Ruby does all of it for you. She reviews each applicant against your role, asks them a few friendly follow-up questions in their portal, and hands your team a clear report with a hire recommendation, so your time goes on the candidates worth meeting.
Included on the Core + Ruby plan: 40 applicants screened each month, then just 75p each. That's first-round screening handled for about £1 an applicant.
Consent-based and advisory. Candidates agree to chat with Ruby, and your team always makes the final hiring decision.
See Ruby in a demo1. Reviews the application
Reads the form, CV, your job description and policies to spot gaps and strengths.
2. Asks the candidate
Holds a short, friendly follow-up conversation, always with the applicant's consent.
3. Writes it up
Turns their answers into a clear, fair screening report your team can read in seconds.
4. Recommends
Gives a plain hire recommendation: proceed, proceed with caution, or not a fit.
One calm system for the whole journey
Advert, applicants, checks, contracts, messages, staff record. Everything in one place, simple enough for a busy registered manager.
Your careers page
Advertise every role under your own brand
Your jobs live on a branded careers page that's found on Google and shareable anywhere, with no job board fees and no third-party branding. Candidates apply on any device with your own application form.
- Found on Google for Jobs
- Share links, social posts and QR posters
- Closes automatically on your closing date
Your pipeline
See every candidate, never lose one again
In care, the best applicants are gone in days. Your pipeline shows every candidate at a glance: who's waiting on what, and who needs a nudge. People move from applied to first shift without the gaps.
- Drag-and-drop hiring stages
- Progress and missing items on every card
- Ruby's report right on the applicant
Your messages
Email and SMS without leaving the system
Message candidates by email or text with templates and merge fields, see what's delivered and opened, and keep the whole conversation on the applicant's timeline instead of losing it in someone's inbox.
- Templates with merge fields
- Delivery and open tracking
- Every message on the applicant's record
Your evidence
Walk into your next inspection with the evidence ready
Safe recruitment sits at the heart of CQC Regulation 19 and 17, with equivalent expectations from CIW. Every check, from Right to Work and DBS to references and contracts, is captured, time-stamped and stored against the person, ready the moment you need it.
- Right to Work, DBS & references tracked
- Contracts & policies e-signed and filed
- Time-stamped audit trail on everything
Join Care Now helps you stay organised and evidence safe recruitment. It does not replace your own checks; legal responsibility for compliance stays with your organisation.
Recruitment shouldn't feel like firefighting
If hiring lives across spreadsheets, inboxes and sticky notes, things slip. And in care, the things that slip are the ones an inspector asks about.
Audit panic before an inspection
Recruitment records time-stamped and ready to evidence.
Spreadsheets and inboxes everywhere
One simple system from advert to hired.
Chasing DBS and references over email
Every check requested, tracked and stored in one place.
Good candidates going cold
See who needs a nudge and reply by email or SMS in seconds.
Evenings lost to first-round screening calls
Ruby holds the first conversation and writes the report for you.
A pile of applications you can't tell apart
A clear screening report and recommendation on every applicant.
Better than the way you're doing it now
Most care firms run hiring on spreadsheets or a general-purpose project tool. Both work, until a candidate slips through or an inspector asks for evidence.
| What you need | Spreadsheets & inboxes | Generic project tools | Join Care Now |
|---|---|---|---|
| Everything from advert to hired in one place | |||
| Right to Work, DBS & references tracked and evidenced | |||
| Candidate email & SMS built in | |||
| Contracts & policies signed online | |||
| Ruby, AI screening on every applicant | |||
| Built for care, not adapted to it |
It pays for itself in time alone
At £49 a month, Join Care Now costs less than a couple of hours of admin. It's built to give you those hours back every single week. Add Ruby and the maths gets even better: first-round screening on 40 applicants a month, handled for about £1 each, without a single phone-tag afternoon.
First-round screening done by Ruby, not your evenings
Evidence ready, so inspections stop being a scramble
Fewer dropped carers, so fewer uncovered shifts
Simple, honest pricing
Two plans, no quote-chasing and no hidden fees. Core compliance (Right to Work, DBS and references) is always in the base, never an add-on. Add Ruby, your AI recruitment assistant, when you're ready.
What's included
- Every feature included: recruitment, onboarding and employee records
- Core compliance always in the base: Right to Work, DBS, references
- Branded careers page & applicant tracking
- Contracts & policies with e-signature
- Email & SMS messaging (100 SMS / month included)
- 1 branch included
Core + Ruby
£79/ month
Your AI recruitment assistant, built in.
12-month plan · no setup fee · save £120/yr
Book a demoWhat's included
- Everything in Core, plus Ruby
- AI screens each applicant against the role, your job description & policies
- Holds a friendly follow-up conversation with the candidate (consent-based)
- Writes a clear report with a hire recommendation for your team
- 40 applicants screened / month included, then 75p each
Pay only for what you use, on either plan
Training and compliance integrations are on the way, and will be included on every plan.
From advert to hired in four steps
Advertise
Post your roles to a branded careers page and share the link.
Ruby screens
On Core + Ruby, every applicant is reviewed and interviewed by Ruby, with a report for your team.
Track & interview
Move applicants through your hiring steps and book interviews by email or SMS.
Onboard to hired
Collect checks and documents, sign contracts, and create the staff record.
Questions care managers ask us
We manage hiring in spreadsheets today. Why change?
Spreadsheets don't chase references, text candidates, or produce a time-stamped audit trail when an inspector asks. Everything you do in the spreadsheet still happens (advertising, tracking, checking), it just happens in one place, with the evidence kept for you. Most teams are fully moved over within a week.
How long does setup take?
We do it with you. Every new company gets a hands-on setup: we build your first careers page, jobs and application form together, so you start with a working system rather than an empty one. There's no technical work on your side.
What exactly does Ruby do, and can candidates opt out?
Ruby reviews each application against your role, job description and policies, then asks the candidate a few friendly follow-up questions in their applicant portal. She only does this with their consent, and they can decline. She writes a clear report with a hire recommendation. It's advisory: your team always makes the decision.
Is our candidate and staff data safe?
Yes. Data is hosted in the UK (London), every company's data is isolated from every other company's, files live in private storage with controlled access, and role-based permissions control who on your team sees what. Built for UK GDPR from day one.
Will my team actually use it?
It's designed for busy registered managers, not IT departments. If your team can use WhatsApp and a whiteboard, they can use this: one board, clear next steps on every candidate, and reminders that chase paperwork so your team doesn't have to.
Are there any hidden costs?
No. The price on this page is the price: £49 or £89 a month, with add-ons listed openly (extra branches, extra SMS, AI actions). No per-user fees, no compulsory setup packages, no need to contact sales to find out.
Book a demo now for special founding-customer offers
We're building Join Care Now hand in hand with a small group of UK care providers. Get in early and you'll get our best pricing and special offers, real help getting set up, and a genuine say in what we build next.
Book a demo- Founding-customer pricing and special offers, kept while you stay
- Hands-on setup: we'll build your first careers page and jobs with you
- A direct line to shape what we build next
See it on your own roles
Book a short, no-pressure demo. We'll show you how Join Care Now works for your setting and answer your questions. Tell us a little about your organisation and we'll be in touch to arrange a time.
- Built for UK care providers
- Watch Ruby screen a real application, live
- No obligation, no hard sell
- Your data handled with care, isolated per company